Employee Welcome Kits — Branded Onboarding Merch

01 — Overview

What is an employee welcome kit?

An employee welcome kit is a set of branded items a company gives each new joiner on or before their first day. Merchland supplies the apparel side of the kit: usually a branded polo, a pullover hoodie and a casual tee per person, packed individually with a welcome card and shipped to offices or home addresses.

Welcome kits are bought by HR and People Ops teams, employer branding leads and onboarding coordinators, at companies ranging from startups hiring their first cohort to enterprises running quarterly intakes. Apparel has become the anchor of the kit because it is the piece new hires actually use in their first week. It gets worn at orientation, all-hands, town halls and remote-day video calls, which makes it the most visible signal of culture a company can hand someone on day one. Generic stationery-and-bottle kits rarely do that. Welcome kits sit inside our wider programme of branded apparel for corporate teams.

02 — Inclusions

What's included in an employee welcome kit order

• Day-one polo — the Polo T-Shirt PC Matty with an embroidered company crest on the chest. The cotton-polyester blend stays sharp through repeated washing. The Polo T-Shirt CP Matty is the alternative base if you prefer a different blend.
• Pullover hoodie — the Pullover Hoodie PC 3T Fleece with a full-front graphic or back-panel branding. This is the piece people wear to off-sites and on cold office floors for years.
• Casual tee — the 240 GSM Oversized T-Shirt Cotton French Terry for culture days and casual Fridays, or the Round-Neck T-Shirt Cotton French Terry for a classic fit.
• Per-employee sizing — every kit is packed to the size listed against that person on your headcount spreadsheet.
• Personalisation — a personalised welcome card in every kit by default, with optional printed names on the sleeve or an embroidered name below the crest.
• Kit assembly — garments folded and assembled per employee, so each joiner receives one complete kit.
• Split dispatch — kits shipped separately to each office location, or dropshipped to the home addresses of remote joiners.

03 — Kit structures

Three common kit structures

Full three-piece kit

Polo, hoodie and tee per joiner. The polo carries an embroidered chest crest for orientation day, the hoodie and tee carry DTF graphics for everyday wear. This is the standard structure most HR teams start from.

Two-piece kit

Polo and tee, or hoodie and tee, for teams that want to hold the per-kit cost band across a large cohort. The design system stays the same, so the kit still reads as one programme.

Remote joiner kit

Same garments, shipped home. Remote and hybrid hires receive their kit at their own address with tracking, so they are not the only people on the first all-hands call without company apparel.

04 — Intake planning

Planning around intake cohorts

Two decisions matter most to HR teams. The first is the per-kit cost band, because it multiplies across every joiner in the cohort. The second is split-shipment logistics, because one cohort often joins several offices on the same day. Many companies place a quarterly bulk order matched to the next intake's headcount forecast, with a buffer for unannounced laterals. Designs usually stay consistent across years; only logo placement evolves. That consistency is what makes repeat orders faster, since the embroidery and design setup is already locked. If you are also planning festive gifting, the same garments and setup carry over to Diwali corporate apparel gifting, and our bulk order service covers both from one account.

05 — How to order

How to order employee welcome kits

1. Share headcount and locations — send the intake size, the per-office split, a size spreadsheet and the list of remote joiners.
2. Get a written quote — per-piece pricing for each garment arrives in writing within 24 hours, so you can build the per-kit cost.
3. Approve samples — a fabric and fit sample on your chosen base, then an embroidery sample of the chest crest. There is no MOQ; sampling comes first.
4. Sign off a kit dry-run — one complete kit is assembled and shipped to HR so you can check packing, card and fit before bulk.
5. Bulk production — garments are produced through our vetted vendor partner network across India, to the timeline on your quote.
6. Assembly and dispatch — kits are packed per employee with the welcome card and shipped to each office or home address.

06 — Snapshot

Order snapshot

07 — FAQ

Frequently Asked Questions